AI-Based Digital Archive System

AI-Based Student History & Digital Archive System

Digitize decades of historical student records and physical documents into a secure, searchable repository — eliminating paper archives while enabling instant retrieval of academic records and certificates.

Request a Demo Explore Features

Decades

of Records

Powered Search

100%

Paperless

Instant

Retrieval

Digitization Workflow

From Physical Paper to Digital Repository

Pegado Archive converts every physical document into a structured, searchable digital asset — with zero manual data entry errors and full traceability at every step.

Physical Documents

Scanning & Upload

AI Indexing

Quality Check

Digital Repository

Search & Retrieve

Verified Certificate

End of Paper Archives

Eliminate Paper Archives Forever

Universities and colleges accumulate decades of physical student records — mark lists, certificates, registers, ledgers, and files. Pegado Archive converts all of this into a structured, AI-searchable digital repository. Staff can retrieve any student record in seconds, issue verified digital certificates, and respond to alumni verification requests instantly — without touching a single paper file.

Digitize mark lists, certificates, registers, ledgers and admission files in bulk
AI-powered OCR with multilingual support — English and regional languages
Automatic classification and orientation correction during scanning
Search any historical record by name, register number, year or course — instantly
Issue QR-authenticated digital certificates from historical records
Respond to alumni and employer verification requests without manual effort

Pegado Archive — Eliminate Paper Archives with Digital Repository

Pegado Archive — AI-Powered Indexing and Intelligent Search

AI Indexing & Intelligent Search

AI That Reads Your Old Records So You Don't Have To

Pegado Archive's AI engine automatically extracts student name, register number, year of study, course, and grade data from every scanned document — even from aged or handwritten records. The result is a fully indexed repository where any record can be retrieved in seconds using any combination of search parameters, with no manual data entry required.

Automatic extraction of student name, register number, year, course and grade
Handles printed, typed and handwritten document formats
Batch upload and processing of thousands of records simultaneously
Intelligent duplicate detection across the entire archive
Multi-parameter search — find any record across any year or department
Continuous learning — AI accuracy improves with each processed document

Core Capabilities

Everything You Need to Go Fully Digital

Six integrated capability areas that together replace every paper-based process in your student records office.

Bulk Document Scanning & Digitization

High-volume scanning with automatic document classification, orientation correction and quality checks. Supports all physical formats — single pages, booklets, bound registers and fragile legacy documents.

AI-Powered Indexing

Automatic extraction of student name, register number, year, course and grade from scanned documents. No manual data entry — AI reads, classifies and indexes every record with high accuracy across multilingual content.

Intelligent Search & Retrieval

Find any record instantly by name, register number, year, course or any combination. Sub-second search across millions of indexed records — so staff answer queries in seconds, not hours spent in physical storage rooms.

Digital Certificate Issuance

Issue verified digital copies of historical certificates with QR code authentication. Recipients and verifiers can independently confirm authenticity online — eliminating manual stamp-and-sign processes entirely.

Alumni Verification Portal

Automated employer and third-party verification of academic credentials without manual intervention. Alumni submit requests online; verified documents are returned digitally — zero staff workload per verification.

Access Control & Audit Trail

Role-based access ensuring only authorised staff can view, download or share specific record categories. Full audit log of every action taken on every record — who accessed it, when, and what was done.

Platform Capabilities

Built for the Complexity of Real Institutional Archives

Pegado Archive handles legacy records spanning decades, multiple departments, and mixed document formats — without exceptions.

Supports all document types — mark lists, certificates, registers, ledgers and admission files
OCR with multilingual support — English and regional Indian languages
Batch upload and processing of thousands of records simultaneously
Tamper-proof digital storage with end-to-end encryption

Seamless integration with existing ERP and examination management systems
Automated alumni record request processing via online portal
Cloud backup with disaster recovery and geographic redundancy
NAAC documentation readiness reports — auto-generate accreditation data

Full Feature Set

Every Archive Function, One Platform

From document capture to verified certificate issuance — every step is digital, auditable and automated.

Document Capture & Processing

High-Volume Batch Scanning

Auto Orientation & Quality Correction

Multi-Format Document Support

Bulk Digital Upload

QR & Barcode Attachment

AI Indexing & Classification

AI-Powered OCR Extraction

Multilingual OCR

Automatic Document Classification

Intelligent Duplicate Detection

AI Confidence Scoring & Review Queue

Search & Retrieval

Full-Text Record Search

Multi-Parameter Filtering

Historical Batch & Year Lookup

Instant Download & Print

Digital Certificates & Verification

Digital Certificate Generation

QR Code Authentication

Alumni Self-Service Verification Portal

Employer Credential Verification

Time-Stamped Issuance Records

Security, Compliance & Reporting

End-to-End Encryption

Role-Based Access Control

Full Audit Trail & Action Logs

Cloud Backup & Disaster Recovery

NAAC Documentation Reports

Integration & Communication

ERP & Examination System Integration

WhatsApp / SMS / Email Notifications

Payment Gateway for Duplicate Certificate Fees

Online Alumni Request Portal